Pittsfield Elementary School

PES PTO Meeting Minutes

May 9, 2011  

Attendance: Alissa Rayno, Doug Kilmister, Ammy Ramsey, Lisa English, Kathy Lemay, Cara Peterson, Tina Nevins

PES PTO Meeting Minutes 

May 9, 2011 

Meeting called to order 6:30 pm.

Tina read Secretary’s report. Accepted as read. 

Fund Request: Mrs. McCue for cost of supplies for Teddy Bear Picnic cake (June 2^nd – date of Picnic Accepted.

Thank yous presented by 6^th graders for their successful tour of UNH and by teachers for Teacher Appreciation week.

Pajama night was successful. Done Friday before vacation. Around 30 people.

Bookfair – a few coverage problems but otherwise went well. 

New officers elected:

President – Ammy Ramsey

Vice President – Lisa English

Secretary – Alissa Rayno

Treasurer – Erin Butler (unable to attend)  

Ammy will make a survey for parents next year. Overview of PTO school climate with the goal of increasing membership. 

Doug spoke about the Nellie Mae districtwide grant. He also spoke about a communications committee with a parent coordinator. Professional development for PTO and a possible parent center.  

Majority of member decided against selling chocolates presented at last meeting. 

Should we have a theme for next year? For instance internet safety, bullying etc.

BBQ in the fall is a great opportunity to meet and greet parents. 

Will try to meet in August to set up for year (officers) 

Meeting adjourned at 7:30pm.

__________________________________________________________________

PES PTO Meeting Notes

April 11, 2011

Principal’s Roundtable 6:30 p.m.

Doug Kilmister discussed the Responsive Classroom program used at PES. The Responsive Classroom model uses a common approach to classroom discipline, fostering a safe, orderly environment where children are respected. Mr. Kilmister presented a video and accepted feedback and questions, which included discussion of the ‘take a break’ system.

PTO Meeting called to order at 7:10 p.m.

Treasurer’s Report was accepted as read.

Secretary’s report was accepted as read.

Fund Request presented to cover cost of cartooning markers to be used during the Writer in Residence stay. The writer, Marek Bennett, will work with the second and sixth grades throughout the week to explore graphic story writing. His residence is covered by a grant, but markers are needed for the students to use.

Total cost approved for estimate of around $154.

Pajama Game Night – A second grade student presented his idea and suggestions for the PTO to sponsor a Pajama Party Night. The date for this event will be April 22, 2011 from 6-9 p.m. After discussion it was decided that all grade levels should be included, that three locations should be used: the library for games and smartboard; the cafeteria for crafts; and the gym for active games (sneakers required). Parents should attend with their children. Ammy will do a building usage form. Victoria will make the flyer for the PJ night and will include an RSVP at the bottom so that we know how many people to expect. Flyer will be sent home on Friday of this week.

Book Swap – in June – date to be determined

Ammy will talk to the librarian about library times and whether we can use the library this year as we did last year.

Last year we had a shortage of books for the 5^th and 6^th graders. We may need to get donations from local thrift stores in the area. There was also a problem last year due to the book swap being scheduled on the same day as several field trips.

Teacher Appreciation Week -

Becky will make up an acrostic for students to work on at home and return to the school as well as talk to Chris from the YMCA about doing a banner this year. A schedule of gifts for the teachers room was set and agreed on by all. We will meet on Monday night at 5pm to set up.

Bookfair – Ammy will email bookfair times that need coverage.

Victoria presented a chocolate bar fundraising opportunity to the PTO for the fall or spring which will be discussed at the May meeting. May meeting (our last for this year) we will be electing officers for next year.                                               

Meeting adjourned at 8:30 p.m.

__________________________________________________________________

PES PTO Meeting Notes

March 14, 2011

Attendance: Ammy Ramsey, Tina Nevins, Doug Kilmister, Kathy Lemay, Cara Peterson, Clayton Wood

Meeting called to order at 6:30 p.m.

Secretary’s report accepted as read

Fund request by Unified Arts Team to cover 2 ½ nights hotel reimbursement for Rick Davis (Artist in Residence). Total requested: $354.93.

All in favor. Request passed.

Fund request by Laura Smith to cover Field Day Bracelets for $77.87 plus shipping.

All in favor. Request passed.

Fund request by Doug Kilmister for $108 to cover May 2nd bus for “Consider College” trip to UNH for 6th graders. Students will be given a tour of campus and meet some Pittsfield high school graduates who are attending college there. All in favor.

Doug also spoke about next year which will further support the district goal of all students graduating with a career/college plan in place. Pittsfield has been selected as the “kick off” school by the NHHEA Fund (NH Higher Ed Assistance). There will be an hour long presentation to the 5th graders. No cash will be needed for this.

Muffins with Moms – Ammy will buy about 10 dozen mini muffins with PTO funds. Currently there are 29 adults and 50 kids signed up to come.

PTO members discussed a request by some 5th grade girls for the PTO to sponsor a school dance. The majority of members were not in favor.

Members discussed a request by a second grader for a sleepover night at the school. Members suggested making it a “pajama game night” from 7:30 to 10 p.m.. Ammy will work on plan for April. Tina will assist and check with Chris Fogg to see if we can coordinate with the YMCA.

Meeting adjourned 8:10 p.m.

__________________________________________________________________

PES PTO Meeting Notes

February 14, 2011

Meeting called to order at 6:40pm

Attendance: Ammy Ramsey, Erin Butler, Clayton Wood, Cara Peterson, Doug Kilmister, Nik Coates, John Freeman, Tina Nevins

Nik Coates from the Central NH Planning Commission was present to discuss the necessity of community involvement and support for the Safe Routes to School grant, warrant article 19 at this year’s town meeting. People need to be aware that the grant is 100% reimbursable, federally funded, will not impact taxes and that it has the potential to greatly improve the town. Preliminary studies have already been done by the commission and Pittsfield is in an excellent position to receive this grant. The grant will upgrade existing sidewalks, build new sidewalks and provide a means of slowing down cars on several streets leading to schools where motorists commonly disregard the posted speed limit.

The PTO can be instrumental in getting the word out regarding this grant and the upcoming warrant article by notifying the Suncook Sun, emailing, posting on the website, attending town meeting and encouraging other citizens to make it to the town meeting this year to support this article.

Secretary’s report and treasurer’s report were accepted as read.

Fund request by kindergarten teachers to provide teddy bears to students at the end of year Teddy Bear Picnic for $49.95 was accepted. All in favor.

Fund request made by Ammy for a $75 gift card to Dancin’ Bob to thank him for doing “Move It Night” which was a great event and enjoyed by all who attended. All were in favor. Erin recused herself from the vote due to family ties with the recipient. She suggested having kids make thank you cards for Dancin’ Bob which he would greatly enjoy.

Next Principal’s Roundtable will be at the April 11^th meeting at 6:30pm, most likely about the Project Home Habitat project going on at the school.

Follow Up:

Movie Night was cancelled and not rescheduled.

Erin filed proper paperwork with the state for us. Thank you Erin!

All were in favor of reabsorbing the separate PTO Expenses fund (in the Committed Funds) back into the category of Available Funds after discussion of why the Expense fund was created. Group decided that it was now unnecessary to set aside funds in this way.

Meeting adjourned at 8:10pm

__________________________________________________________________

PES PTO Meeting Notes

Jan 10, 2011

Meeting called to order at 6:43 pm

Secretary’s report was read and accepted

Safety Forum about Bullying on January 22, 9:00am, PMHS

Fund request presented by Ammy for around $30 to buy coffee and light refreshments (fruit, muffins, coffee). Fund request was accepted.

AIR Program

Lisa Stevens and Laura Smith presented about the progress being made on the grant proposals for the Artist in Residence program already underway. A fund request for $1250 was presented and was approved after 3 officers were present. PTO committed to setting aside $1250 per year for two subsequent years to support this program. The grant from the arts council needs a three year commitment.

Rick Davis (Circus Performer) is coming in March to work with students.

Sola Mensa is coming in April to work with students in music from a grant from the Sanderson Fund.

Event Follow-up

Craft Night in December went well with 60-70 people who attended.

Upcoming Events:

Movie Night

Becky is coordinating this night and was unable to attend meeting. Ammy will email her about what is still needed. Tentative date is Jan. 28. Doug will put in pink sheet.

Move-it Night

Friday, Feb. 11 at 6:30 to 8 pm. Erin’s Dad will teach Square Dancing. It will be a family event for everyone.

Could use a couple of bales of hay for decoration. Erin will order bandanas.

Ammy will do building usage form.

Need to remember to bring a camera!

Meeting adjourned at 7:40pm

__________________________________________________________________

PES PTO Meeting Notes

December 13, 2010

Meeting called to order at 6:45 pm

Tina read Secretary’s Report – accepted as read

Erin read Treasurer’s Report – Accepted after being amended to include committed funds from last meeting.

No fund requests

Upcoming Events

Craft Night –

• Dec 17^th 6:30 to 8:00pm in the café
• Set up time – 5:45pm
• There are 8 people who have signed up to help.
• Becky has all crafts ready
• Ammy will get google eyes, cocoa, microwave popcorn, and bring large cooler
• Tina will make copies of coloring pages and do half sheet for backpacks

Movie Night

• Tentative date – Friday, January 28 in the gym
• Becky will talk to Chris from Kidstop to see if this is a good date for them and see about popcorn maker
• Members present reviewed movie list and decided on A Bug’s Life
• Need to get Caprisuns

Move It Night

• Square dancing with Erin’s dad
• Tentative date – Feb. 11 – to be planned at Jan meeting

Event followup:

Breakfast with Santa – Went well overall

• Need to start pancakes earlier and keep warm

(7:15 if possible – started at 7:30 this year)

• Need another photo dock for a total of at least 3 – photos took a long time

Bookfair – bringing kids down during library block was confusing -

having kids come down with their teachers seemed to work better

Other Items

Giving Tree for classrooms -

• Members decided that it was too late to do this year. We will consider doing this next year at Breakfast with Santa.
• Teachers can put stars on the tree of things they could use for their classrooms.
• Needs to be a fake tree per the fire dept.

Oppenheimer Account

• It was set up 4-5 years ago with about $1000 according to financial agent (need to check records on that)
• It has grown and is in low risk investments (“like bonds” according to agent)
• No penalty to take out all or a portion of this money
• Members discussed using money from this account for Artist in Residence program
• We need to have either the art teacher or gym teacher back at next meeting to discuss where AIR grant progress stands

Non profit filing

• Erin will look into 5 yr. filing of non-profit status to see if that needs to be done.

School Mall Program

• Online shopping program
• Group would earn money from student families shopping on line.
• There are postcards which need to be filled out by student families.
• Members agreed it might be worth trying.
• Ammy will ask for local references of schools who are involved in the program and contact them

Meeting adjourned 7:45pm

__________________________________________________________________

PES PTO Meeting Minutes

October 4, 2010

Attendance: Ammy Ramsey, Deb Darrah, Tina Nevins, Clayton Wood, Alissa Rayno, Cara Peterson, Katie Garvey, Erin Butler, Cara Marston

Meeting began 6:35 pm

Erin read the Treasurer’s Report (Clayton and Cara, 1st and 2nd)- accepted as read.

Tina read Secretary’s Report (Erin and Clayton, 1st and 2nd) – accepted as read.

Fund Request by Laura Smith (PE Teacher) for Field Day supplies

Presented by Deb Darrah. Tina and Katie (1st and 2nd motion)

Fund request approved for $230

Upcoming Events:

Bookfair – Erin coordinating. November 12th to 19th

Parent Teacher Conference day is Nov. 15th

Hours will be 10am-2pm every day except P/T Conf. Day: 9am-7pm

We will need to schedule volunteers especially for P/T Conf. Day

Artist in Residence program. Ammy and Tina attended AIR Meeting on Sept. 22. Ammy gave an overview of what went on at the meeting.

We will wait until results of the fundraiser to decide whether we can commit funds to this program.

Oppenheimer Account was discussed. It may be worthwhile to speak with former PTO members and officers to get an understanding of this account and to decide what we should do with this in the future.

Fundraiser – Assemblies on Oct. 1 occurred. Tina attended. Tina raised the question of whether it might be better to do the fundraiser without the assemblies if possible. Opinions were mixed.

Fundraiser Count Fundraiser last day is Monday Oct. 18. Money count will be done Thursday, Oct. 21 at 6pm. Ammy will do the building usage form.

PTO Nametags Alissa suggested having nametags for events. She will work on.

Calendar Set-Up (tentative) for the year:

Donuts with Dads: November 10, 2010 7:15am to 8am

Breakfast with Santa: need to find out exact date of Children’s Store and Tree Lighting. Looks like Dec. 4 but Ammy will contact Andy Riel to confirm.

Ornament Craft Night: December 17, 2010 (Becky coordinating)

Movie Night: January 28 in the gym. (tentative – need to coordinate with YMCA – Chris, locate G rated film, Chris popcorn still available?) 6 pm decided would be a good time to start due to lighting considerations

Ho Down Square Dancing – Feb 11th presented by Erin’s Dad

Muffins with Moms: March 16, 2011

Teacher Appreciation – First week of May – Katie suggested handprints. We discussed perhaps having a Teacher Appreciation craft night to get kids involved in the event.

Spring – Book Fair and Book Swap

April thru end of year left open for event suggestions

Principal’s Roundtables still need to be coordinated. Ammy discussed starting at regular meeting time (6:30) to flow into meeting

Ammy had a request for a Foster Care presentation to be delivered at a PTO meeting in the future. It was decided that presenting at the meeting might not be the best venue (due to limited amount of members present) and that perhaps providing a place to set up a table at various PTO events would serve a larger audience. Events such as Breakfast with Santa, craft night?, Blood Drives were discussed.

Follow-Up:

PTO Open House Cookout

• Estimate: 460 people served
• Having two sided serving worked out great
• May need another small grill next year just for hotdogs
• Need to make sure grill is cleaned really well. Maybe buy a grill brush and cleaner for next year.
• Plates at the beginning; silverware at the end for smooth flow
• Way too much pasta salad this year!
• Need to specify last grill at 6:15 pm so that we can get cleaned up and folks aren’t arriving last minute for grill items.
• Might be worth trying to assemble burgers before taking to serving table
• (opinions mixed on this)
• Ran out of drinks. We had one large container each of lemonade, iced tea and kool aid
• Applesauce was a hit! Need more for next year.

Meeting Adjourned 8:10pm

Next Meeting: November 8th at 6:30pm.

__________________________________________________________________

September 13, 2010 

Present: Becky Frost, Alissa Rayno, Doug Kilmister, Erin Butler, Ammy Ramsey, Cara Peterson, Clayton Wood, Kathy Lemay, Gretchen Wolfe

Meeting began 6:35 pm

Tina read secretary’s report

Erin read treasurer’s report

•Introductions were made around the table.

•Amy will send out PTO meeting dates for the year by email and print out cards with meeting dates on them. We discussed placing meeting date list in Friday Pink Newsletter. Clayton will put PTO meeting dates on the website.

PTO Cookout Planning

•Some volunteers have offered to make side salads.

•We are getting burgers and hotdogs through Kevin Clark.

•We discussed getting buns through Lori in the lunchroom. Ammy will see if it is too late to order napkins and forks from Lori as well.

•Warm vs cold sides. Most agreed that cold side dishes would be easiest.

•We have not received fundraiser sample box for display. Ammy will contact Cheryl from Granite Fundraising again.

•We discussed making a display table detailing what the PTO does.

•Doug talked about 15 min meeting with parents possibly done in 2 sittings for the purpose of describing the importance of the NECAP and giving an overview of the new Reach program. There was concern over clean up occurring during the meetings in the café of parents. We talked about having the meetings occur during the cookout.

•Tina has contacted Pat Payne (HS) who has arranged for the grill to be there on the 23^rd

•Becky asked about whether the gym would be available to groups such as Girl Scouts, Boy Scouts, Basketball.etc. for sign ups as in past years. It did not look like the gym would be available so we discussed other places such as the hallway, library, or outside for these groups. We decided that outside would be best due to visibility and traffic flow beginning at 5:30 – easy ups if it rains.

Fundraiser – Jeannine Collection – and cookie dough (stable shelf, not frozen)

•Assemblies for the fundraiser are currently scheduled for Oct. 1 at 1:15 and 1:45.

•Ammy will talk to Pam about putting time back to 1:30pm so that custodial staff will have a chance to clean up after lunch.

Book Fair – Erin shared about the Scholastic Book Fair- Nov 11^th to 19^th

•Nov 15^th is P/T conference day and we will have extended hours on that day as usual.

•Becky talked about promote online ordering for parents. Good deals!

•There is a new scanning system this year that keeps track of inventory as we go.

New Business: 

PTO Today Website has a free email service.

•You can organize info and all officers will be able to send out emails which will help in coordinating events.

•Clayton made a motion to try the PTO Today email service, Becky seconded. All were in favor.

•Clayton has checked out the service – It can hold a database of 5000 names, there are stencils and templates, school related banner advertisements (nothing tasteless). He offered to check security of contact info. Is database secure? Clayton will locate info on the PTO Today website and evaluate. Clayton offered to set up PTO Today email service.

Facebook page -

•Ammy suggested having a Facebook page for the PTO to promote involvement, inform parents, and give the wider community an understanding of exactly what we do. There are a lot of misconceptions. We need to embrace the negativity and turn it around.

•Gretchen Wolfe mentioned that the Boy Scouts have a Facebook page and described how it worked as a closed community of Boy Scout members. She felt it was a good communication tool and kept people informed.

We agreed to no photos on the page and that it would be a communication tool only.

Becky made a motion for Ammy to set up a Facebook page. Erin seconded. All were in favor.

We received a thank you note from Andy Riel. We lent the PTO coffee urn for the All Class Reunion.

Book swap - Teachers and kids loved it. We agreed to do it during spring only (not twice a year) due to difficulty of scheduling it during the fall. We need more books for the upper grades. Maybe we could ask the town library or students from the Middle High School.

Movie night for this year - The gym worked out well, but we may need to set the time back so that it will be darker. We should start looking now for a rated G movie.

State paperwork - Erin has it and she is working on it.

Meeting adjourned 8:00pm

__________________________________________________________________

May 10, 2010

The PTO meeting was called to order at 7:05 p.m. with 6 people in attendance.

Ammy Ramsey read the secretary’s report from the April meeting and a motion to accept as read was made by Becky Frost and 2^nd by Deb Darrah.

We did not have a treasurer’s report for this meeting.

No new fund requests were made.

Cheryl from Granite State Fundraising made a wonderful presentation of the fundraiser. We have decided to go with the Jeanine collection book and also a cookie dough insert.

Teacher appreciation week went very well, it was greatly appreciated by all the staff.  Thanks to all who helped make it a great success. 

Upcoming events are the book swap.  We went over some of the details and we will send information home with the students on June 1^st.  Books will be due to the school by June 8^th and the swap will be on June 10^th.  If you have any books and would like to donate some for the kids who do not have any to swap would be greatly appreciated.

There is a band concert coming up and some cookie donations would also be appreciated.

We had the election for next year officers and those results are as follows.

President   -  Ammy Ramsey

Vice President  – Becky Frost

Secretary   -   Tina Nevins

Treasurer   -    Erin Butler

I just wanted to thank Tina for all her hard work and all that she has done for the PTO and I hope to do well myself.  I also want to thank everyone that came to the meeting and nominated me for president,  thank you for your encouraging words and support I will try my best to keep up the good work.

Meeting adjourned at 8:45 p.m.

Thanks to all

Tina Nevins – President

Becky Frost – Vice President

Ammy Ramsey – Secretary

Erin Butler – Treasurer

__________________________________________________________________

Pittsfield Elementary School PTO

Secretary’s Report

April 12, 2010

The PTO meeting was called to order at 7:04 p.m. with 7 people in attendance.

Ammy Ramsey read the secretary’s report from the March meeting and a motion to accept them as read was made by Becky Frost and 2^nd by Deb Darrah.

Erin Butler read the treasurer’s report from the March meeting and a motion to accept them as read was made by Dawn Hamel and 2^nd by Ammy Ramsey.

Duane Johnoson (6^th grade special ed. Teacher )  had a fund request for monies for transportation to a Red Sox game for 20 kids.  A motion was made by Clayton Wood to pay for half of the cost of transportation and 2^nd by Erin Butler.  All was in favor and motion passed. Total cost $170.00

Muffins with moms was a great success again, thanks to all who donated and the mini muffins were a great hit. 

Movie night was also a great success and thanks to all who helped and made it a great time for all who attended.

We discussed what the PTO will be doing for teacher appreciation week, if anyone has any questions please feel free to contact me.

We set a date of June 10^th for the book swap and more information will follow in the next meeting and also going home with students.

We will be having Granite Fund Raising coming to the next meeting to give a presentation for next years fund raiser.

We will also be voting on PTO  officers at the next meeting, Tina Nevins will be stepping down as president.  If anyone interested please feel free to contact us or come to our next meeting.

Meeting adjourned at 8:10 p.m.

Thanks to all

Tina Nevins – President

Becky Frost – Vice President

Ammy Ramsey – Secretary

Erin Butler – Treasurer

__________________________________________________________________

Pittsfield Elementary School PTO

Secretary’s Report

February 8, 2010

The PTO meeting was called to order at 7:04 p.m. with 7 people in attendance.

Ammy Ramsey read the secretary’s report from the January meeting. A motion to accept was made by Becky Frost and seconded by Dawn Hamel.

Erin Butler read the treasurer’s report from the January meeting. A motion to accept was made by Dawn Hamel and seconded by Ammy Ramsey.

There were no new fund request.

We discussed muffing with moms and it will be held on March 10^th. We will be asking for donations of mini muffins for the convenience of the muffins being small. The time will be 7:15 to 8:00 a.m.

We also discussed movie night, movie has to be G rated and Wall E is going to be played. We will be having this on March 16 at 6:30 p.m. PTO will donate the juice boxes.

Chris Teague is going to talk with a person who has done book swap events in the past and will ask them to give us a little guidance to have a successful swap of our own. Thank you Chris for your help in this matter.

We will be having the spring book fair in April and Erin will finalize the dates and get back to us.

We have decided on the teacher appreciation theme and we have a few great plans for that occasion, if you would like the details please feel free to contact me Ammy at 435-7094. I do not want to give out the specifics in the minutes because some teacher’s read this. Thanks for your understanding.

Dawn Hamel is looking for a few volunteers for March 20^th from 10-2 to get collect some information for the Safe Routes to School project. If you should have any questions or want to help with this project please contact Dawn.

The meeting was adjourned at 8:15 p.m.

Our next meeting is scheduled for March 8^th

Thanks to all

Tina Nevins – President

Becky Frost – Vice President

Ammy Ramsey – Secretary

Erin Butler – Treasurer

__________________________________________________________________

Pittsfield Elementary School PTO

Secretary’s Report

January 11, 2010

The PTO meeting was called to order at 7:07 p.m. With 6 people in attendance.

Ammy Ramsey read the secretary’s report from the December meeting. A motion to accept was made by Clayton Wood and seconded by Tina Nevins.

Dawn Hamel read the treasurer’s report from the December meeting. A motion to accept was made by Becky Frost and seconded by Ammy Ramsey.

There were no new fund request.

Craft night went well, there was about 25 people that came. We discussed the date it was held and we may want to have it earlier next year, or maybe have it on a week night.

The basket raffle went well and made around $80.00.

The blood drive donations for the canteen were great and we have a couple cans of soup left over for next time. Thanks to all who donated and gave.

We would like to do a book swap event on Feb 17^th at 5:30. We are going to talk with the Title 1 program and also the library to see if they would like to join us or give any suggestions.

We also would like to do a movie night in March. We are going to discuss more specifics at the Feb. meeting about when, what movie, and asking to have the event with the Kydstop program join us.

We would also like to discuss what to do for the teachers for teacher appreciation day at the next meeting, any ideas or suggestions would be appreciated.

Dawn Hamel spoke about the Safe Routes to School. They would be in need of volunteers to help kids along the route when the time comes. There is a meeting for this committee on Tues. Feb 2^nd at PES Library at 6:45 p.m.

Meeting was adjourned at 8:30 p.m.

Thanks to all,

Tina Nevins – President

Becky Frost – Vise President

Ammy Ramsey – Secretary

Erin Butler – Treasurer

__________________________________________________________________

Pittsfield Elementary School PTO

Secretary’s Report

December 14, 2009

The Superintendent’s round table Dr. Freeman spoke about high school redesign. He gave the history of high schools and education and how this generation needs change in how the high school goes about teaching and what skills to teach. He also informed us about drop out statistics for high school and college around the nation. Dr. Freeman also spoke about what college professors and employers are looking for and what they feel they are getting from graduates. He ended the discussion with the statistics of Pittsfield and the process our district is taking to determine what is best for our high school. If you would like more information you can go to the state dept. of education and look on high school redesign. We thank Dr. Freeman for the wonderful and very informational discussion. Thank you.

The PTO meeting was called to order at 7:55p.m. With 5 people in attendance.

Ammy Ramsey read the secretary’s report from the November meeting. A motion to accept was made by Erin Butler and 2^nd by Clayton Wood.

Erin Butler read the treasure’s report from the November meeting. A motion to accept was made by Becky Frost and 2^nd by Ammy Ramsey.

There are no new fund requests.

The bookfair was estimated to have made 750.00, which is lower from last year but still great. A special thanks to Erin Butler who did a lot of the work and volunteering and another big thanks to all who helped and purchased books for a good cause.

Santa’s breakfast was another success. Santa was awesome this year another special thanks to him for a job well done. We also threw out an idea of maybe doing digital pictures next year, and have them available on the website for parents and family to print their own. But we will have to discuss this again at a later time because there are some concerns with putting pictures of children on the website and the liabilities that go along with that.

Basket raffle went well doing last sale of tickets and pulling winners at craft night.

Thanks to all who donated.

Craft night coming up, we have enough crafts, just need some helpers.

Clayton Wood gave a overview of the website and discussed what we can add to the PTO link to get more information out there about us. Thank you Clayton for all your hard work.

No other business was brought to our attention and the meeting was adjourned at 8:45 p.m.

Thanks to all

Tina Nevins-President

Becky Frost-Vice President

Ammy Ramsey-Secretary

Erin Butler-Treasurer

__________________________________________________________________

Pittsfield Elementary School PTO

Secretary’s Report

November 9, 2009

Principle’s round table discussion went over all of the resources and procedures for the safety of our school and students during a variety of emergencies. Principle Kilmister also discussed plans for the future about making changes to our school so that it is not so open to the public by renovating the foyer. We thank Principle Kilmister for the wonderful presentation and all the information you gave us. Thank you.

The November PTO meeting was called to order at 7:10 p.m.

Ammy Ramsey read the secretary’s report for the October meeting, a motion by Clayton Wood was made to accept and the motion was 2^nd by Dawn Hamel. The secretary’s report was accepted as read.

Erin Butler read the treasurer’s report for the October meeting, a motion by Dawn Hamel was made to accept and the motion was 2^nd by Becky Frost. The treasurer’s report was accepted as read.

Zach Powers from the PYW gave a presentation for The Safe Homes Initiative. He wanted the PTO to endorse and support the cause. We discussed the pledge, and benefits of having this type of resource for parents and kids in our community. Clayton Wood made a motion for the PTO’s endorsement and support and the motion was 2^nd by Ammy Ramsey and was accepted.

A fund request was made by Laura Smith for 6^th grade celebration t-shirts of $450.00. A motion to grant the request was made by Ammy Ramsey and 2^nd by Clayton Wood and was accepted.

Laura also updated to PTO of the artist in residence proposal, she has requested funds from other sources to help the PTO with the cost. At this moment the PTO is does not have a definite figure of funds for the program. We all hope to have more information in the next few months.

Fundraiser went great thanks to all who helped. We hope to come up with a better system to keep track of the orders that come in and go out.

Donuts with dads had a great turn out the title 1 program did a wonderful job and the PTO donated the munchkins. Thanks to all who made it a success? Muffins with moms will be happening soon.

We all discussed the upcoming book fair; a sign-up sheet went around for volunteers.

Breakfast with Santa is fast approaching; breakfast is from 8-9:30 a.m. We are looking for volunteers to help out. We start coffee and stuff at 7 a.m. If anyone would like to help please contact us. Thank you in advance.

We are putting together some themed baskets together to raffle off at Breakfast with Santa. Ammy is going to make a list of needed donations and get the word out.

Clayton Wood talked about a Lego League that has been started up. They are at the beginning stages and are testing the waters so to speak and hopes to bring more info for everyone soon.

Clayton would also like to discuss the website at the next meeting.

Dawn presented a fundraiser event for the surrounding food pantry’s that is happening in Barnstead. They are looking for someone to come and do an activity or craft for the event that is happening on the 21^st of Nov.

Meeting was adjourned at 8:40 p.m.

Thanks to all

Tina Nevins-President

Becky Frost-Vice President

Ammy Ramsey-Secretary

Erin Butler-Treasurer

__________________________________________________________________

Pittsfield Elementary School PTO

Secretary’s Report

October 5, 2009

The October meeting was called to order at 7:07 pm.

There are 8 people in attendance.

There are no new fund requests at this time.

The feedback for the open house BBQ

• Change location of tables, and think about a different set up.
• Have more salads and not do the other snacks (pretzels, cheese puffs, etc.) the salads were a better option this year.

Tara Pinto has stepped down as secretary and Ammy Ramsey will be taking her place. Thank you Tara for all the hard work and time you have spent doing such a wonderful job for our PTO, school, and most important our children.

Dawn gave the treasurer’s report and motion made by Erin Butler to accept and 2^nd by Becky Frost. The treasurer’s report was accepted as read.

Everyone in attendance discussed changing the field trip committed funds for school year 2010-2011 to the amount of $3500.00. The motion for the change was made by Becky Frost and 2^nd by Erin Butler.

Upcoming events are as follows.

• Fundraiser delivery on Oct. 29^th , a sign-up sheet to help was passed around.
• Bookfair is scheduled for Nov 12^th to the 20^th a sign-up sheet to help will be passed around at the next meeting.
• Breakfast with Santa is scheduled for Dec 5^th and the breakfast will be $3.00 a person. Ammy Ramsey will talk with Gretchen Wolfe about Santa.

Other event ideas are x-mas craft night, math night, muffins with moms, and donuts with dads.

Fundraiser ideas are needed we all discussed having a basket raffle at the Breakfast with Santa for the waiting parents while kids are shopping at the store. We will need basket ideas and donations.

We also spoke about a poetry event with the high schoolers.

Principle Round Table Topics

• Emergency drills information at Nov. meeting
• School status.

Superintendent Round Table Topics

• District plan for the future

School Mall Program information was looked over be Becky Frost and she couldn’t find an answer on what the PTO or school would get for funds or rewards. So it was determined that it was not really a worth while doing.

Goals for the year

• Mission statement

Meeting was adjourned at 8:20 pm.

Thanks to all

Tina Nevins-President

Becky Frost-Vice President

Ammy Ramsey-Secretary

Erin Butler-Treasurer

__________________________________________________________________

September 14, 2009

PES PTO

MEETING MINUTES

Attendance:

The meeting was called to order at 7:03p.m.

Tara read the secretary’s report. Clayton made the motion to accept report as read, Erica seconded the motion and all were in favor.

Dawn read the treasurer’s report. Erin made the motion to accept report as read, Clayton seconded the motion and all were in favor.

Fund Requests:

Laura Smith – Requested $243.00 for items for field day, this amount will cover bracelets and popsicles. Ammy made the motion to grant the #243.00, Becky seconded the motion and all were in favor.

Laura Smith – requested $1800.00 for the Artist in Residence program for this year. The performer would be Rick Davis, who does circus activities. He would be doing these activities with third graders. We have asked Laura to try to apply to the Sanderson Fund for money but she will not know in time to schedule him. The request will be tabled until the November meeting when we know the profit from this year’s fundraiser.

 

 

Other Topics:

Ammy Ramsey graciously volunteered to replace Tara as secretary. Erica made the motion to accept Ammy as secretary, Clayton seconded the motion and all were in favor. Thank you Ammy.

Library Poster- there was money left over after purchasing the poster for the library. Tara made the motion to add the $294.67 back into our available funds, Erin seconded the motion and all were in favor.

Topics for Principal’s Roundtable and Superintendent’s Roundtable- Ammy mentioned that she would like to hear about emergency procedures and protocol for parents and bus drivers. Doug said he would come up with some ideas and bring them next meeting.

School mall program – Tina received info. in the mail about shopping benefiting our school but had not read over all the info. yet. Becky is going to take it home, check it out and get back to us.

Project for volunteers – Doug and Chris are looking for volunteers to go through and label books according to reading levels. Doug will get back to us with more info.

Upcoming Events:

Open House & BBQ – 9/24 at 5:30p.m., Tina will check into getting the high school grill, set-up starts at 4:45p.m. We purchased some items from the Booster Club and Dawn will do the other shopping. A list went around to sign-up for salads, set-up, clean-up and help with serving.

Fundraiser – starts wed. 9/15 and goes to tues. 9/29. Dave Taylor will talk to students at 1:15 and 1:30 on Tuesday. Money will be counted on Thursday Oct. 1^st at 3p.m.

Goals for this Year –

Mission Statement – we would like to write a mission for the PTO, Tina will look for the bylaws and other info we need in order to get that started.

The meeting was adjourned at 8:35p.m.

__________________________________________________________________

MAY 11, 2009

PES PTO

MEETING MINUTES

Attendance:

The meeting was called to order at 7:05 p.m.

Tara read the sec. report. Dawn made the motion to accept it as read, Becky seconded and all were in favor.

Dawn read the treas. Report. Clayton made the motion to accept it as read, Tara seconded and all were in favor.

Dave Taylor- from Genevieve’s fundraising company came in with catalogs and items to show us. We decided to go with him for the fall 09 fundraiser. Will possibly do Granite State pies in Nov. 09

No Fund Requests

Follow-Ups:

Teacher Appreciation Day- went well, Lori Bourgeois and Danielle Harvey won the ½hr. massage gift certs. Congratulations ladies.

 

 

Officer Elections:

Dawn Hamel stepped down as treasurer and Erin Butler volunteered to fill her shoes. Thank you Dawn for all of your support, time and help with the PTO over the past few years. Good Luck filling her shoes Erin, thanks for stepping up. All other positions will stay the same until the fall when we will open up elections again.

Tina Nevins, President;

Becky Frost, V. President;

Tara Pinto, Secretary.

Thanks ladies.

The meeting adjourned at 8:20p.m.